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Best alternatives to Microsoft Project Online

Discover open-source, free tier, and premium alternatives to Microsoft Project Online. Compare scores, pros/cons, and deployment paths instantly.

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Planview Enterprise One

Alternative to Microsoft Project Online

SecurityB

8/10

Rep Score: 900 Saves

SubscriptionEnterpriseCloud-basedPublic APIWebhooksPluginsSDK

Plays nice with

JiraSlackGoogleSalesforceOkta

Best for

Large enterprises needing advanced portfolio and resource management with Stage-Gate processes.

Cost

Custom pricing based on enterprise requirements; typically starts at high four-figure annual fees.

Summary

Planview Enterprise One is a comprehensive portfolio and work management solution designed for enterprises to manage complex projects, resources, and financials with advanced analytics and Stage-Gate support.

Why Switch

Need for more advanced portfolio governance and Stage-Gate project control.

Reported compliance

SOC2GDPR

Migration Playbook

Export project data from Microsoft Project Online using the Project Data Export feature to generate XML files containing task schedules, resource assignments, and project metadata. Map Microsoft Project fields such as Task Name, Start Date, Finish Date, Resource Names, and Work Hours to Planview Enterprise One's corresponding fields like Project Task, Planned Start, Planned Finish, Assigned Resources, and Effort. Import the XML files into Planview Enterprise One via its REST API endpoints for project and resource data ingestion.
Extract portfolio and resource utilization reports from Microsoft Project Online in Excel format, ensuring columns like Portfolio Name, Project Status, Resource Allocation, and Capacity are included. Transform the Excel data to match Planview Enterprise One's portfolio and resource management schema, mapping Portfolio Name to Portfolio, Project Status to Project Phase, Resource Allocation to Assigned Capacity, and Capacity to Available Capacity. Upload the transformed data into Planview Enterprise One using its bulk import CSV interface or API for portfolio and resource data.
Export financial and cost tracking data from Microsoft Project Online using OData feeds or Excel exports, capturing fields such as Cost, Budget, Actuals, and Forecast. Align these financial fields with Planview Enterprise One's financial management module by mapping Cost to Expense, Budget to Planned Budget, Actuals to Actual Cost, and Forecast to Forecasted Cost. Import the financial data into Planview Enterprise One through its financial data import API or data integration tools to maintain accurate financial tracking post-migration.

Pros

🟢Robust portfolio and resource management capabilities
🟢Strong Stage-Gate and governance support
🟢Advanced analytics and reporting
🟢Highly customizable for enterprise needs

Cons

🔴High cost, suitable mainly for large enterprises
🔴Steep learning curve
🔴Implementation can be complex and time-consuming

0 builders switched

Go to Planview Enterprise One

Planview Enterprise One

Alternative to Microsoft Project Online

SecurityB

8/10

Rep Score: 900 Saves

SubscriptionEnterpriseCloud-basedPublic APIWebhooksPluginsSDK

Plays nice with

JiraSlackGoogleSalesforceOkta

Best for

Large enterprises needing advanced portfolio and resource management with Stage-Gate processes.

Cost

Custom pricing based on enterprise requirements; typically starts at high four-figure annual fees.

Summary

Why Switch

Need for more advanced portfolio governance and Stage-Gate project control.

Reported compliance

SOC2GDPR

Migration Playbook

Export project data from Microsoft Project Online using the Project Data Export feature to generate XML files containing task schedules, resource assignments, and project metadata. Map Microsoft Project fields such as Task Name, Start Date, Finish Date, Resource Names, and Work Hours to Planview Enterprise One's corresponding fields like Project Task, Planned Start, Planned Finish, Assigned Resources, and Effort. Import the XML files into Planview Enterprise One via its REST API endpoints for project and resource data ingestion.
Extract portfolio and resource utilization reports from Microsoft Project Online in Excel format, ensuring columns like Portfolio Name, Project Status, Resource Allocation, and Capacity are included. Transform the Excel data to match Planview Enterprise One's portfolio and resource management schema, mapping Portfolio Name to Portfolio, Project Status to Project Phase, Resource Allocation to Assigned Capacity, and Capacity to Available Capacity. Upload the transformed data into Planview Enterprise One using its bulk import CSV interface or API for portfolio and resource data.
Export financial and cost tracking data from Microsoft Project Online using OData feeds or Excel exports, capturing fields such as Cost, Budget, Actuals, and Forecast. Align these financial fields with Planview Enterprise One's financial management module by mapping Cost to Expense, Budget to Planned Budget, Actuals to Actual Cost, and Forecast to Forecasted Cost. Import the financial data into Planview Enterprise One through its financial data import API or data integration tools to maintain accurate financial tracking post-migration.

Pros

🟢Robust portfolio and resource management capabilities
🟢Strong Stage-Gate and governance support
🟢Advanced analytics and reporting
🟢Highly customizable for enterprise needs

Cons

🔴High cost, suitable mainly for large enterprises
🔴Steep learning curve
🔴Implementation can be complex and time-consuming

0 builders switched

Go to Planview Enterprise One

Wrike

Alternative to Microsoft Project Online

SecurityB

7.5/10

Rep Score: 850 Saves

SubscriptionEnterpriseCloud-basedPublic APISDKWebhooksPlugins

Plays nice with

SlackGoogleJiraSalesforceOktaZapier

Best for

Enterprises seeking flexible project management with strong collaboration and reporting.

Cost

Business plan starts at $24.80 per user/month; Enterprise pricing available on request.

Summary

Wrike is a versatile project management and collaboration platform that supports enterprise portfolio management, resource allocation, and real-time reporting with customizable workflows.

Why Switch

Need for better collaboration and customizable workflows in enterprise projects.

Reported compliance

SOC2GDPR

Migration Playbook

Export project data from Microsoft Project Online using the XML format (.xml) via the Project desktop client or Project Online interface. Ensure to include tasks, resources, assignments, and custom fields in the export to capture all relevant project details.
Map the exported XML fields to Wrike's import schema: translate Microsoft Project tasks to Wrike tasks, resources to Wrike users, start and finish dates to Wrike task start and due dates, and custom fields to Wrike custom fields. Prepare the data in CSV format if necessary, aligning field names and formats according to Wrike's import requirements.
Import the prepared CSV or XML data into Wrike using the Wrike Import Tool or Wrike API endpoints for task creation and resource assignment. Validate the imported projects in Wrike to ensure all tasks, dependencies, and resource allocations are correctly represented and adjust workflows or custom fields within Wrike as needed.

Pros

🟢User-friendly interface with strong collaboration features
🟢Customizable workflows and dashboards
🟢Real-time reporting and resource management
🟢Scalable for enterprise use

Cons

🔴Advanced portfolio and Stage-Gate features require Enterprise plan
🔴Pricing can be high for large teams
🔴Some users report occasional performance issues

0 builders switched

Go to Wrike

Wrike

Alternative to Microsoft Project Online

SecurityB

7.5/10

Rep Score: 850 Saves

SubscriptionEnterpriseCloud-basedPublic APISDKWebhooksPlugins

Plays nice with

SlackGoogleJiraSalesforceOktaZapier

Best for

Enterprises seeking flexible project management with strong collaboration and reporting.

Cost

Business plan starts at $24.80 per user/month; Enterprise pricing available on request.

Summary

Wrike is a versatile project management and collaboration platform that supports enterprise portfolio management, resource allocation, and real-time reporting with customizable workflows.

Why Switch

Need for better collaboration and customizable workflows in enterprise projects.

Reported compliance

SOC2GDPR

Migration Playbook

Export project data from Microsoft Project Online using the XML format (.xml) via the Project desktop client or Project Online interface. Ensure to include tasks, resources, assignments, and custom fields in the export to capture all relevant project details.
Map the exported XML fields to Wrike's import schema: translate Microsoft Project tasks to Wrike tasks, resources to Wrike users, start and finish dates to Wrike task start and due dates, and custom fields to Wrike custom fields. Prepare the data in CSV format if necessary, aligning field names and formats according to Wrike's import requirements.
Import the prepared CSV or XML data into Wrike using the Wrike Import Tool or Wrike API endpoints for task creation and resource assignment. Validate the imported projects in Wrike to ensure all tasks, dependencies, and resource allocations are correctly represented and adjust workflows or custom fields within Wrike as needed.

Pros

🟢User-friendly interface with strong collaboration features
🟢Customizable workflows and dashboards
🟢Real-time reporting and resource management
🟢Scalable for enterprise use

Cons

🔴Advanced portfolio and Stage-Gate features require Enterprise plan
🔴Pricing can be high for large teams
🔴Some users report occasional performance issues

0 builders switched

Go to Wrike

Smartsheet

Alternative to Microsoft Project Online

SecurityB

8.1/10

Rep Score: 830 Saves

SubscriptionEnterpriseCloud-basedPublic APISDKWebhooksPlugins

Plays nice with

SlackGoogleJiraSalesforceZapier

Best for

Enterprises looking for flexible, spreadsheet-style project and portfolio management with automation.

Cost

Business plan at $25 per user/month; Enterprise plans with advanced features priced on request.

Summary

Smartsheet is a work execution platform that combines project management, collaboration, and automation, suitable for enterprises managing complex portfolios and resource allocation.

Why Switch

Require flexible automation and integration with existing workflows.

Reported compliance

SOC2GDPR

Migration Playbook

Export project data from Microsoft Project Online by saving projects as XML files (.mpp to .xml) using the built-in export feature. Ensure that key fields such as task names, start and finish dates, durations, dependencies, resources, and milestones are included in the export.
Map the exported XML fields to Smartsheet columns: task names to 'Primary Column', start and finish dates to 'Start Date' and 'End Date' columns, durations to a custom 'Duration' column, dependencies to predecessor columns, and resource assignments to a 'Resource' column. Prepare the data in a CSV format compatible with Smartsheet's import requirements.
Import the prepared CSV files into Smartsheet using the Smartsheet web interface or the Smartsheet API. Create new sheets or update existing ones by uploading the CSV, ensuring that the mapped columns align correctly. Use Smartsheet's automation and collaboration features to replicate workflows and resource management previously configured in Microsoft Project Online.

Pros

🟢Flexible and intuitive spreadsheet-like interface
🟢Strong automation and integration capabilities
🟢Good portfolio and resource management features
🟢Wide range of templates and use cases

Cons

🔴Advanced portfolio features require Enterprise plan
🔴Some users find interface complex for very large projects
🔴Pricing can escalate with additional features

0 builders switched

Go to Smartsheet

Smartsheet

Alternative to Microsoft Project Online

SecurityB

8.1/10

Rep Score: 830 Saves

SubscriptionEnterpriseCloud-basedPublic APISDKWebhooksPlugins

Plays nice with

SlackGoogleJiraSalesforceZapier

Best for

Enterprises looking for flexible, spreadsheet-style project and portfolio management with automation.

Cost

Business plan at $25 per user/month; Enterprise plans with advanced features priced on request.

Summary

Smartsheet is a work execution platform that combines project management, collaboration, and automation, suitable for enterprises managing complex portfolios and resource allocation.

Why Switch

Require flexible automation and integration with existing workflows.

Reported compliance

SOC2GDPR

Migration Playbook

Export project data from Microsoft Project Online by saving projects as XML files (.mpp to .xml) using the built-in export feature. Ensure that key fields such as task names, start and finish dates, durations, dependencies, resources, and milestones are included in the export.
Map the exported XML fields to Smartsheet columns: task names to 'Primary Column', start and finish dates to 'Start Date' and 'End Date' columns, durations to a custom 'Duration' column, dependencies to predecessor columns, and resource assignments to a 'Resource' column. Prepare the data in a CSV format compatible with Smartsheet's import requirements.
Import the prepared CSV files into Smartsheet using the Smartsheet web interface or the Smartsheet API. Create new sheets or update existing ones by uploading the CSV, ensuring that the mapped columns align correctly. Use Smartsheet's automation and collaboration features to replicate workflows and resource management previously configured in Microsoft Project Online.

Pros

🟢Flexible and intuitive spreadsheet-like interface
🟢Strong automation and integration capabilities
🟢Good portfolio and resource management features
🟢Wide range of templates and use cases

Cons

🔴Advanced portfolio features require Enterprise plan
🔴Some users find interface complex for very large projects
🔴Pricing can escalate with additional features

0 builders switched

Go to Smartsheet

FEATURED PICK

Cerri

Alternative to Microsoft Project Online

SecurityC

6.5/10

Rep Score: 820 Saves

SubscriptionEnterpriseCloud-Native / SaaSProprietaryPublic APIWebhooksPlugins

Plays nice with

SlackJiraGoogle

Best for

Teams seeking a modern enterprise project management alternative

Cost

Commercial SaaS pricing; free trials or tiered plans may be available.

Summary

Cerri is a leading option in Enterprise Project Management and a strong alternative when teams outgrow or want different pricing, workflow, or support than Smartsheet.

Why Switch

Teams switch from Microsoft Project Online to Cerri for better fit in enterprise project management, improved ROI, or a more focused product experience.

Reported compliance

SOC2GDPR

Migration Playbook

Export project data from Microsoft Project Online by generating XML files using the built-in 'Save As' feature with the XML Project Data format. Ensure that key fields such as Task Name, Start Date, Finish Date, Duration, Resources, and Dependencies are included in the export.
Map the exported XML fields to Cerri's project import schema: Task Name to 'TaskTitle', Start Date to 'StartDate', Finish Date to 'EndDate', Duration to 'TaskDuration', Resources to 'AssignedResources', and Dependencies to 'PredecessorTasks'. Transform the XML data into a CSV or JSON format compatible with Cerri's import API using a script or ETL tool.
Import the transformed project data into Cerri via its RESTful API endpoint for project creation. Use the API to create new projects and tasks by posting the mapped data, ensuring authentication with API keys or OAuth tokens. Validate the imported data within Cerri's dashboard and adjust any discrepancies manually if needed.

Pros

🟢Strong fit for enterprise project management use cases
🟢Modern SaaS onboarding and regular product updates
🟢Competitive alternative to legacy incumbents in this space

Cons

🔴May require migration effort from existing tooling
🔴Feature depth varies by plan tier
🔴Ecosystem size differs from the longest-established vendors

0 builders switched

Go to Cerri

Cerri

Alternative to Microsoft Project Online

SecurityC

6.5/10

Rep Score: 820 Saves

SubscriptionEnterpriseCloud-Native / SaaSProprietaryPublic APIWebhooksPlugins

Plays nice with

SlackJiraGoogle

Best for

Teams seeking a modern enterprise project management alternative

Cost

Commercial SaaS pricing; free trials or tiered plans may be available.

Summary

Cerri is a leading option in Enterprise Project Management and a strong alternative when teams outgrow or want different pricing, workflow, or support than Smartsheet.

Why Switch

Teams switch from Microsoft Project Online to Cerri for better fit in enterprise project management, improved ROI, or a more focused product experience.

Reported compliance

SOC2GDPR

Migration Playbook

Export project data from Microsoft Project Online by generating XML files using the built-in 'Save As' feature with the XML Project Data format. Ensure that key fields such as Task Name, Start Date, Finish Date, Duration, Resources, and Dependencies are included in the export.
Map the exported XML fields to Cerri's project import schema: Task Name to 'TaskTitle', Start Date to 'StartDate', Finish Date to 'EndDate', Duration to 'TaskDuration', Resources to 'AssignedResources', and Dependencies to 'PredecessorTasks'. Transform the XML data into a CSV or JSON format compatible with Cerri's import API using a script or ETL tool.
Import the transformed project data into Cerri via its RESTful API endpoint for project creation. Use the API to create new projects and tasks by posting the mapped data, ensuring authentication with API keys or OAuth tokens. Validate the imported data within Cerri's dashboard and adjust any discrepancies manually if needed.

Pros

🟢Strong fit for enterprise project management use cases
🟢Modern SaaS onboarding and regular product updates
🟢Competitive alternative to legacy incumbents in this space

Cons

🔴May require migration effort from existing tooling
🔴Feature depth varies by plan tier
🔴Ecosystem size differs from the longest-established vendors

0 builders switched

Go to Cerri

Community FAQ

Questions by product

Microsoft Project Online FAQ

Is Microsoft Project Online available for self-hosting or only as a cloud service?

Microsoft Project Online is offered exclusively as a cloud-based service within the Microsoft 365 ecosystem. There is no option for on-premises or self-hosted deployment, so enterprises must rely on Microsoft's cloud infrastructure for hosting and data management.

Community insight informed by Reddit discussions

Can I work offline with Microsoft Project Online and sync changes later?

Microsoft Project Online itself requires an internet connection to access and update projects. However, users can utilize the desktop client Microsoft Project Professional, which supports offline work. Changes made offline in Project Professional can be synchronized with Project Online once reconnected.

Community insight informed by StackOverflow discussions

Who owns the data stored in Microsoft Project Online and how is it protected?

Data stored in Microsoft Project Online remains the property of the customer organization. Microsoft acts as a data processor under strict compliance frameworks (e.g., GDPR, ISO 27001). Data is encrypted both at rest and in transit, and customers retain control over access permissions through Azure Active Directory.

Community insight informed by Hacker News discussions

What are the API limitations when integrating Microsoft Project Online with other tools?

Microsoft Project Online exposes REST APIs primarily through the Microsoft Graph and Project Online CSOM APIs. These APIs support project, task, and resource data operations but have throttling limits and do not cover all UI functionalities. Some complex portfolio analytics features are not accessible via API and require manual interaction or Power BI integration.

Community insight informed by Forums discussions

How can I export or migrate project data from Microsoft Project Online to other platforms?

Project data can be exported from Microsoft Project Online using built-in export features to Excel or Project desktop files (.mpp). For migration, third-party tools or custom scripts leveraging the Project Online APIs are commonly used. However, complex portfolio structures and resource assignments may require manual adjustments post-migration.

Community insight informed by Reddit discussions

Planview Enterprise One FAQ

Does Planview Enterprise One support on-premises self-hosting, or is it only cloud-based?

Planview Enterprise One primarily offers a cloud-hosted SaaS model, but it also supports on-premises deployment for enterprises with strict data residency or security requirements. However, on-premises setup is complex and requires significant infrastructure and IT resources to manage updates and integrations.

Community insight informed by Reddit discussions

Can Planview Enterprise One be used offline or does it require constant internet connectivity?

Planview Enterprise One does not support offline usage; it requires a stable internet connection to access its portfolio management and analytics features. Some limited offline data entry might be possible through integrated mobile apps, but full functionality is cloud-dependent.

Community insight informed by Hacker News discussions

What are the data ownership and export capabilities in Planview Enterprise One for enterprise compliance?

Enterprises retain full ownership of their data within Planview Enterprise One. The platform provides robust export options including CSV, Excel, and API-based data extraction to support compliance and integration with other systems. However, exporting large datasets can require administrative permissions and may be subject to performance considerations.

Community insight informed by StackOverflow discussions

Are there any API limitations or rate limits when integrating Planview Enterprise One with other enterprise tools?

Planview Enterprise One offers a comprehensive REST API for integration, but it enforces rate limits to ensure platform stability. These limits vary by subscription tier and can be adjusted for large enterprise customers upon request. The API supports most portfolio, resource, and financial data operations but some advanced Stage-Gate workflow features may not be fully exposed.

Community insight informed by Forums discussions

What is the recommended migration path for moving existing project and portfolio data into Planview Enterprise One?

Planview recommends using their professional services team for complex migrations, especially for enterprises with legacy project management systems. Standard migration tools support CSV and Excel imports for project, resource, and financial data. Custom migration scripts can be developed using the API for more tailored data transformations.

Community insight informed by Reddit discussions

Wrike FAQ

Does Wrike offer any self-hosting options for enterprise data control?

Wrike is a fully cloud-based SaaS platform and does not provide self-hosting options. All data is stored on Wrike's servers with enterprise-grade security, but on-premise deployment is not supported.

Community insight informed by Reddit discussions

Can Wrike be used offline or does it require constant internet connectivity?

Wrike requires an active internet connection for most functionality. While some mobile apps offer limited offline access to cached tasks, full offline editing and syncing are not supported.

Community insight informed by Hacker News discussions

What are the data export capabilities in Wrike for migrating to other platforms?

Wrike supports exporting project data in formats like Excel and CSV, and also provides API access to extract data. However, there is no one-click full project export/import for migrating entire workflows to other tools.

Community insight informed by StackOverflow discussions

Are there any notable API limitations when integrating Wrike with custom enterprise tools?

Wrike's API is robust for task and project management but has rate limits and some endpoints require specific permissions tied to user roles. Bulk data operations can be slow, so careful planning is needed for large-scale integrations.

Community insight informed by Forums discussions

Smartsheet FAQ

Does Smartsheet support self-hosting or is it only cloud-based?

Smartsheet is a fully cloud-based SaaS platform and does not offer a self-hosted deployment option. All data and workflows reside on Smartsheet's servers, so teams requiring on-premises hosting or private cloud installations will need to consider alternative solutions.

Community insight informed by Reddit discussions

Is there any offline functionality available in Smartsheet for working without internet access?

Smartsheet does not provide native offline editing capabilities. Users must be connected to the internet to access, edit, and sync their sheets. Some limited offline viewing is possible through exported files, but real-time collaboration and automation require an active connection.

Community insight informed by Hacker News discussions

Who owns the data stored in Smartsheet, and what are the data export options?

Data entered into Smartsheet remains the property of the customer, but it is stored on Smartsheet's cloud infrastructure. Users can export their sheets in formats like Excel, CSV, and PDF for backup or migration purposes. However, there is no direct database export or bulk API export for entire account data, which can complicate large-scale migrations.

Community insight informed by StackOverflow discussions

What are the limitations of the Smartsheet API for integrating with custom workflows?

The Smartsheet API provides robust REST endpoints for reading and writing sheet data, managing users, and automations. However, it has rate limits (typically 300 requests per minute) and does not support all UI features such as advanced reporting or some automation triggers. Complex relational data modeling is also limited compared to database-centric platforms.

Community insight informed by Forums discussions

What are the recommended migration paths from Airtable or Excel to Smartsheet?

Smartsheet supports importing data directly from Excel and CSV files, which is the primary method for migrating from Excel or Airtable exports. For Airtable, users typically export tables as CSV and then import them into Smartsheet sheets. However, complex Airtable relationships and app-like workflows may require manual reconfiguration since Smartsheet's relational modeling is less flexible.

Community insight informed by Reddit discussions

Cerri FAQ

Does Cerri support self-hosting or is it strictly SaaS?

Cerri is offered as a modern SaaS platform and does not currently provide a self-hosted deployment option. All data and project management features are accessed through their cloud service, so teams requiring on-premises hosting would need to consider alternative solutions or contact Cerri for potential enterprise arrangements.

Community insight informed by Reddit discussions

Can Cerri be used offline or does it require a constant internet connection?

Cerri requires an active internet connection to access its project management features since it is a cloud-native SaaS application. There is no offline mode or local client that supports offline editing or syncing at this time.

Community insight informed by Hacker News discussions

What are the data ownership and export capabilities in Cerri?

Cerri ensures that customers retain full ownership of their project data. The platform supports exporting project information in common formats such as CSV and Excel for offline backup or migration purposes. However, some export features may be limited depending on the subscription tier.

Community insight informed by StackOverflow discussions

Are there any API limitations or restrictions when integrating Cerri with other enterprise tools?

Cerri provides a RESTful API for integrations, but API access and rate limits vary by plan tier. Some advanced API features, such as webhooks and automation triggers, are only available on higher subscription levels. It is recommended to review the API documentation and plan details to ensure it meets your integration needs.

Community insight informed by Forums discussions

What is involved in migrating existing projects from tools like Smartsheet to Cerri?

Migrating to Cerri from platforms like Smartsheet typically requires exporting project data from the legacy tool in supported formats (CSV, XLSX) and then importing it into Cerri. While Cerri offers import utilities to facilitate this process, some manual reconfiguration of workflows and permissions may be necessary due to differences in feature sets and data models.

Community insight informed by Reddit discussions

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